We are seeking a highly motivated and autonomous **Executive Assistant** to join our completely virtual law firm. This is a unique opportunity for an individual who thrives in a dynamic, remote environment and is passionate about bringing order to chaos, supporting our legal team, and making a significant impact. If you’re an entrepreneurial spirit looking for a part-time role with potential for growth, this could be your next exciting challenge.
Job Posted
October 31, 2025
October 31, 2025
⏳ Closing Date
December 1, 2025
December 1, 2025
💼 Job Type
Part-Time / Remote
Part-Time / Remote
$
From $15,000 a year (Part-time)
📄 Job Description
This role offers immense flexibility and the chance to significantly shape the operational efficiency of a growing virtual law firm. We value initiative, critical thinking, and a proactive approach. You will be instrumental in keeping projects moving, managing client relations, and handling crucial administrative tasks.
- Work from anywhere, enjoying true remote flexibility with flexible-ish hours (preferably within 1+/- hour of CST).
- Bring order to current systems and processes, identifying areas for improvement and implementing solutions.
- Collaborate with the principal attorney and associate attorney, getting involved in a variety of tasks and making your mark on the firm’s vision and culture.
- Manage project progression using ClickUp, ensuring initiatives stay on track and deadlines are met.
- Handle client communications, including initial screeners, managing the sales pipeline, onboarding, off-boarding, and ensuring a stellar client experience.
- Perform critical administrative duties such as responding to emails, preparing invoices, collecting fees, and organizing documents.
- Track key metrics (hour utilization, budget, newsletter subscribers) and provide strategic insights.
- Contribute ideas and plans to leverage existing content and resources more strategically throughout the year.
- Exercise a high degree of autonomy, making decisions, problem-solving independently, and taking charge of tasks.
- Utilize AI tools (ChatGPT, Claude, Grok, Perplexity) for efficiency, but always applying critical thinking and ensuring original, high-quality output.
- Support firm growth by freeing up the principal attorney to focus on marketing and scaling efforts, with potential for profit-sharing and other benefits as the firm expands.
📌 Requirements
We’re looking for an individual who is resourceful, organized, and possesses a ‘get it done’ attitude. If you thrive in a self-directed environment and enjoy making a tangible impact, we want to hear from you.
- A minimum of 5 years of experience in Executive Administrative Support (Required).
- Proven technical proficiency with online software, a knack for learning new tools quickly, and a passion for maximizing technology.
- Exceptional communication skills, comfortable interacting with clients, potential clients, and team members with empathy and clarity. English language proficiency is required.
- A natural problem-solver and free thinker, capable of taking vague instructions and achieving desired outcomes independently.
- A strong ability to organize chaotic information and systems, making them more efficient and user-friendly.
- Demonstrated critical thinking skills, proactively asking follow-up questions and probing deeper when necessary.
- A keen interest in contributing to a part-time role that has the potential to grow into a full-time position as the firm scales.
- Comfortable with administrative work and energized by the process of getting things done efficiently.
- **Crucially:** While AI tools are encouraged for efficiency, they are not a replacement for critical thinking, personal insight, or original work. No AI ‘slop’ will be tolerated.
📝 How to Apply
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