Remote Virtual Assistant Job November 2025

As our Virtual Assistant, you will be the organizational hub, ensuring the smooth flow of operations for our DPC Telehealth company. Your key responsibilities will include:

• Efficiently manage calendar schedules and coordinate appointments using tools like Google Workspace.
• Professionally handle multi-line phone systems, demonstrating excellent phone etiquette for both customer inquiries and internal communications.
• Perform accurate data entry and maintain meticulous records through organized filing systems.
• Provide exceptional customer support via email, chat, or phone, addressing all inquiries promptly and professionally.
• Conduct thorough proofreading of documents, emails, and reports to ensure clarity, accuracy, and professionalism.
• Manage incoming correspondence and prioritize tasks effectively to meet deadlines in a dynamic environment.
• Offer personal assistant services, including coordinating travel arrangements, planning events, and handling other administrative errands as needed.
• Collaborate effectively with team members on special projects, lending your organizational skills and keen attention to detail.
• Conduct research, compile information, and prepare comprehensive documents, presentations, and reports.
• Manage social media accounts and create engaging basic content to enhance our online presence.
• Process invoices and accurately track expenses.
• Perform general administrative tasks as assigned to support overall team efficiency.

We are looking for a proactive and detail-oriented individual with the following qualifications:

Required Qualifications:

• Proven experience as a virtual assistant or in a relevant administrative support role.
• Excellent written and verbal communication skills, with strong typing accuracy.
• Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, etc.).
• A reliable high-speed internet connection and a professional, quiet home workspace.
• Exceptional organizational and time management abilities, with a knack for managing multiple priorities.
• Ability to work independently with minimal supervision, demonstrating strong initiative.
• Meticulous attention to detail and a commitment to accuracy in all tasks.
• Experience with project management tools, specifically Asana.
• Familiarity with CRM systems, ideally Hubspot.
• Basic graphic design skills (e.g., Canva, Adobe Suite, or Sora) for content creation.
• Prior social media management experience.
• Strong proficiency with AI tools like Claude and ChatGPT.

Preferred Qualifications:

• Bilingual abilities to support diverse client needs.
• Exceptional customer service skills coupled with professional phone etiquette.
• Previous experience supporting executives or as a personal assistant is beneficial.
• Solid knowledge of office management procedures, including filing systems, calendar management, and document organization.

To join our dynamic team as a Virtual Assistant, please click the “Apply Now” button below. In the application form, tell us about your experience managing schedules and any specific AI tools you’ve used in a professional setting. We are eager to learn how your skills and proactive approach can contribute to Ase Telehealth Inc. We look forward to receiving your application.

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Q1: What is the work schedule and expected hours for this role?
This is a part-time, contract position with an expected commitment of 5 hours per week. The best part is you get to create your own flexible schedule!

Q2: Is this a remote position?
Yes, this is a fully remote position, allowing you to work from anywhere with a reliable high-speed internet connection and a professional workspace.

Q3: What is the compensation for the Virtual Assistant role?
The compensation for this role is $20.00 per hour, paid as a 1099 contractor. This role offers an excellent opportunity for professional growth.

Q4: What are the key tools and technologies I’ll be using?
You will primarily use Google Workspace for calendar and communication, Asana for project management, Hubspot for CRM, and will be expected to utilize basic graphic design tools like Canva/Adobe Suite and AI tools such as Claude and ChatGPT.

Q5: What is the application deadline for this position?
The closing date for applications is December 2, 2025. We encourage all interested candidates to apply as soon as possible.