Remote Operations Assistant Job October 2025

As an Operations Assistant, you will play a key role in supporting our dynamic staffing operations. Your responsibilities will include:

Recruitment & Onboarding Support

• Assist in reviewing interview feedback and tracking candidate progress through the hiring pipeline.
• Coordinate and manage the onboarding process for new staff, ensuring completion of paperwork, documentation, and credentials.
• Maintain accurate staff records and compliance files (e.g., right-to-work documents, certifications).
• Communicate with candidates about next steps, expectations, and training materials.
• Help streamline and improve onboarding workflows to create a smooth candidate experience.

Scheduling & Operations Management

• Support daily scheduling tasks using Nowsta or similar staffing platforms.
• Communicate shift details, confirmations, and updates to staff.
• Track attendance, shift changes, and last-minute coverage needs.
• Collaborate with the operations and account management teams to ensure client requests are fulfilled efficiently.

Administrative & System Support

• Use HoneyBook to assist with client onboarding, document organization, and workflow tracking.
• Prepare reports on staffing levels, onboarding status, and recruitment metrics.
• Keep internal databases, spreadsheets, and communication logs organized and up to date.
• Provide responsive and professional support to both clients and team members.

We are looking for a highly organized, detail-oriented, and proactive individual. Essential qualifications include:

• 1+ year of experience in operations, HR, or administrative support (staffing experience preferred).
• Proficient in Google Workspace, Nowsta, HoneyBook, or similar scheduling and CRM systems.
• Excellent communication skills — both written and verbal.
• Highly organized and detail-oriented with strong multitasking abilities.
• Comfortable working independently in a remote environment.
• Reliable, self-motivated, and proactive problem solver.

Preferred Skills

• Prior experience with candidate onboarding, HR systems, or interview coordination.
• Knowledge of compliance and documentation requirements for staffing.
• Experience in the hospitality or event staffing industry a plus.

Ready to join a fast-paced, people-focused team where every day is different? To apply for this role, please click the button below. In the application form, tell us about your relevant experience and why you’d be a great fit for a remote operations role at RubyLemon. We look forward to your application!

Apply Now

Submit Application

🎉 Your application has been sent! We will contact you soon.

Q1: What is the application deadline for this position?
The closing date for applications is November 26, 2025. We encourage you to apply as soon as possible.

Q2: Is this a remote or onsite position?
This is a fully remote position, with a preference for U.S.-based applicants.

Q3: What is the starting pay rate for this role?
The starting pay rate is $16.00 per hour, with potential for growth based on performance.

Q4: What specific software experience is beneficial for this role?
Proficiency in Google Workspace, Nowsta, HoneyBook, or similar scheduling and CRM systems is highly beneficial.