Jayburd Fitness and Physical Therapy is seeking a highly organized and proactive Virtual Assistant to join our rapidly growing team. This remote, part-time position is crucial for maintaining the smooth operation of our backend business, allowing our coaching staff to focus on delivering exceptional physical therapy and performance coaching to powerlifters, bodybuilders, and competitive athletes. If you thrive on efficiency, love checklists, and are adept at managing digital systems, we invite you to contribute to a brand dedicated to helping individuals train pain-free and perform at their peak.
October 25, 2025
November 25, 2025
Remote / Part-Time
📄 Job Description
Core Responsibilities include:
- Administrative & Client Support:
- Managing the new client onboarding checklist efficiently.
- Scheduling and updating client appointments using Calendly.
- Organizing and updating client notes within Google Drive and Everfit.
- Maintaining impeccable digital file organization across Google Suite and Slack.
- Coordinating client reminders and Slack updates as directed.
- Communication & Outreach:
- Engaging new followers and potential clients via direct message under Dr. Burd’s guidance.
- Formatting, posting, or sending messages drafted by the team.
- Ensuring a consistent and professional tone across all client-facing communications.
- Systems & Tech Management:
- Assisting with the setup and ongoing maintenance of essential tools like Zapier, Slack, Jotform, Everfit, Wave, Google Suite, and Calendly.
- Troubleshooting minor tech issues or automation workflows (full training will be provided).
- Proactively suggesting improvements to streamline repetitive processes and enhance efficiency.
📌 Requirements
Who You Are:
- You love organization, checklists, and making systems work efficiently.
- You are confident in learning new technology platforms quickly.
- You can balance flexibility with structure, adeptly managing multiple moving parts.
- You are responsive, professional, and a pleasure to work with.
- You are excited to be a vital part of a growing fitness and physical therapy brand.
Cultural Fit – You’ll thrive here if you are:
- Reliable: You consistently follow through on your commitments.
- Proactive: You anticipate needs and take initiative.
- Organized: You keep details clean, systems tidy, and information accessible.
- Team-Oriented: You enjoy collaborative environments and know when to focus on tasks.
Dealbreakers – This role is NOT for you if you:
- Struggle with consistency or communication.
- Lack enthusiasm or initiative.
- Are frequently late, unresponsive, or unprofessional.
- Resist constructive feedback or have poor attention to detail.
📝 How to Apply
- What makes you different from other potential candidates for this role?
- Knowing what you know about the job description and requirements, why do you think your experience makes you better suited for a position at Jayburd Fitness, specifically?
- If given the opportunity, would you like to grow and take on more responsibility within the company? Why or why not?
❓ Frequently Asked Questions
Q1: What is the application deadline for this position?
A: The closing date for applications is November 25, 2025. We encourage all interested candidates to apply promptly.
Q2: Is this a remote or in-person position?
A: This is a fully remote position, offering flexibility to work from your preferred location.
Q3: What are the expected working hours for this role?
A: This is a part-time role, starting at approximately 5 hours per month, with the potential to grow to 3-5 hours per week as our business expands.
Q4: What are some of the key software tools I’ll be working with?
A: You will be supporting and managing tools such as Zapier, Slack, Jotform, Everfit, Wave, Google Suite, and Calendly. Training will be provided for specific systems.
